Meeting Minutes November 4, 2012

I. Call to Order 

Ms. Rossan Rubrico called to order the regular meeting of the OCNHS Batch 2002 at 10:00 AM on November 4, 2012 in McDonald’s Harbor Point.

II.  Roll Call

The following persons were present: Ms. Anielou Gelacio, Ms. Czerlene Razal, Mr. Neil Marc R. Biron, Mr. Ronnel Pega, Mr. Billy Ray Bactad, Mr. Romar R. Bantican, Ms. Mary Belzora A. Stenseth, Ms. Joana Bianca T. Punzalan, Ms. Julie Ann Minas, Ms. Jennifer Peñaredondo, Ms. Katherine Mendoza, Ms. Domalyn Lumanog, Mr. Christopher John Asaro Jr., Mr. Eugeric Cuevas, Ms. Liberty Lalas, Ms. Le-An Mendoza, Mr. Noel Antido, Mr. Alvin Lazaro, Mr. Dave Vega, Ms. Anna Marie Galvante, Ms. Prima dela Peña, Ms. Cristina Belleza and Mr. Aaron Angel.  

III.  Agenda

Agenda 1: Turn-over of tickets = official end of promo tickets. 

There are 100 turned over tickets.  

IV-1     - 2
IV-2     - 5
IV-3     - 8
IV-4     - 5
IV-5     - 9
IV-6     - 8
IV-7     - 7
IV-8     - 6
IV-9    - 8
IV-10  - 2
IV-11  - 7
IV-12  - 7
IV-13  - 4
IV-14  - 3
IV-15  - 1
IV-16  - 3
IV-17  - 0
IV-18  - 3
IV-19  - 0
IV-20  - 1
IV-21  - 5
IV-22  - 1
IV-23  - 2
IV-24  - 0
IV-25  - 0
IV-26  - 1
IV-27  - 0
Guests - 2

Based on the Facebook Invitation for the Event page and additional information from reps, we are still anticipating 100 more batchmates come November 25. For guests, we are anticipating the new OCNHS principal, Mr. Leo de Guzman and Mrs. Helen Aggabao, Mrs. Fe Porras and 15 of our advisers. The list also includes our sponsors namely:Councilor Tet Marzan, Gav Center, Bluehouse Management Consultancy, Subic.com and GotoPhilippines.com. We have yet to hear from our other sponsors.  

Agenda 2:  Turn-over of Donations

 The finance team received P11,231.55 of donations from the following batchmates. Rodel Deville, Benson Castro, Xydie Mae Timbas-Castro, Michelle Guiang and Eugeric Cuevas. 

We are still waiting for other sponsors to give their pledges before our event. On November 23, a list of sponsors will be presented on the blogsite and the batch page. 

Agenda 3: Returned Printed Tshirts

Ordered last November 4 and November 11, 20 printed Batch Shirts are returned to their respective owners. 

Agenda 4: Catering

A 75% downpayment for 200 pax catering was received by Mr. Alvin Lazaro, our caterer. A contract was signed by two of our finance representatives namely: Ms. Anielou Gelacio, our finance head, and Mr. Christopher John Asaro Jr., as well as the promotions head, Ms. Rossan Rubrico. A remaining balance of P5,500 will be paid on the event day. 

Agenda 5: Events Team

Head of events team, Ms. Czerlene Razal, received P7000 to pay for the venue decorations as well as prizes for the games on our event.Venue preparation will be a 2-day event, November 24 afternoon and November 25 morning. 

Agenda 6: Tables and Chairs

Tables and chairs were already ordered good for 200 persons.  There is also a table for the guests, and for the registration. 

Agenda 7: Registration

A step-by-step procedure on how to register for our event will be posted during the week. So keep posted. 

 Agenda 8: Election of officers

As part of the batch's project, the representatives are aiming for the batch to be registered under Security and Exchange Commission (SEC). There will be a presentation of vision and mission statements as well as an election of officers.