FYI Pipz : Minutes of the Rep's Aug. 26 Meeting

August 26, 2012

Sunday

10AM to 12:30PM

McDonald's Rizal Avenue

The attendees were:

■ Neil Marc Biron

■ Czerlene Relano Razal

■ Rossan Rubrico

■ Roselle Jeanne Moroni

■ Mars Stenseth

■ Valiente Guevarra

■ Domalyn M. Lumanog

■ Eugeric Andrada Cuevas

■ Le-an Pacheco Mendoza

■ Juminyl Achacoso Aga-ab

■ Jennifer Peñaredondo-Ruidera

■ Liberty Lalas 

Agenda 1. Finalize Date and Venue: OCNHS Batch 2002 will have its 10th year reunion on Nov 25, 2012 (Sunday) from 1PM onwards at OCNHS Covered Court. A letter will be addressed to Mrs.  Cocina and Mrs. Helen Aggabao for booking the venue. It was suggested that Mrs. Fe Porras, our previous level coordinator should be asked to be our batch adviser. A donation box will be available on the reception desk, which ALL proceeds will be given to OCNHS to pay for the utilities.

Agenda 2. Advertisement: Tarps will be posted before September 15 on selected locations. A 4x4 Tarp at the front of OCNHS, a 3x9 Tarp will be available for the whole month of October on Anonas Bridge, a 2x3 Tarp located near Jollibee Rotonda, a tarp located in front of Wesley and Columban and another tarp located in Sta Rita. Kindly encourage our batchmates to keep the word going about our reunion. It will also help if someone regularly advertises our batch reunion thru radio stations and cable tv ads.

Agenda 3. Budget: On estimated 150 attendees, where 10 are guests, at 250php pax for food, rough estimation for needed budget would be more than 85k. That will mean roughly 600 Php per head. We need to encourage people to donate aside ticket sales. Speaking of tickets we have an early bird sale. Tickets will be sold at 300 Php per head  until September 30. Reps are required to pay 500 Php before September 15. If come September 30 and we have less than half of the funds, fund-raising activities will be conducted for the whole month of October. 

Agenda 4. Sponsorships: Sponsorship from companies, in cash or in kind are all welcome. They could be invited on our event, or they can post tarps and have booths during our event. They can also join us at the motorcade.

Agenda 5. Motorcade: As of Aug 26, 2 cars will be joining the motorcade. Batchmates are asked to speak with their corresponding representatives if they would like to join. Route map and letters for OTMPS will be drafted. Riders are encouraged to join, but gas allowances are still on hold. 

Agenda 6. Event: Events people will have a meeting on September 8 to finalize the event program. On the event itself a program booklet will be available per table and for the hosts. The event will be casual, no required dress code for non-reps although they are encouraged to wear batch shirts. Reps on the other hand are required to wear our golden yellow shirts. An events invitation will be up soon in FB. 

Agenda 7. Entertainment: We dont have specific hosts yet. We are planning more of a comedy bar type or dj-english type. We are also on the process of hiring a band and band equipments. Will edit this post as soon as we have a definite yes. There will be a slideshow presentation, pictures from yearbooks and pictures submitted by our batchmates. A choir will sing the doxology and national anthem. Talents will also grace the stage to entertain us. As suggested, reps will have a presentation. How bout singing "On this day" at the last part of the program? Will talk more about this next meeting.

Agenda 8. Catering: There are 4 caterers who are giving quotes. A deadline is set on September 15 sa mga gusto pang humabol. A mobile bar is also suggested for mixed drinks.

Agenda 9. Invitations: Invitation letters are for non-paying guests such as our advisers, level coordinator, principal and sponsors. Hopefully FB ads, tarps and word-of-mouth are enough. 

Agenda 10. Raffle: Yes, anyone who attends will have a chance to win. Though batchmates are required to be in the event to claim it. Good news because we already have prizes to be given away. 3pcs Flat Iron, 3pcs Rice Cooker, 1pc electric fan, 2pcs mobile phone. Still waiting for the list to grow. 

Agenda 11. Giveaways: We would hire a photobooth. It will be located near the entrance. Before entering the event hall, pictures should be taken. There will 2 copies printed: one for the batchmate and another to be kept for memory book. There will also be a soft copy of the pictures to be uploaded in FB the following day and kept for future references. It was also suggested if we could employ a souvenir shop, where some percentage can be added to our batch fund.

Agenda 12. Reception Desk: There will be 5 people who will grace the front desk. Two for registration and gathering of bio info, 2 for on-site sale items and 1 for the photobooth station. Aside from 4 reps that will take care of the lights and sound, all reps are asked to be ushers and usherettes of the event. 

Agenda 13. Security: As per security, we will ask Shaider and Company to aid us. If they decline, we would look for bouncers.

Agenda 14. Blogspot: We need feature article writers for our blogspot. Aside from that m deceased batchmates will be named in the memorials page and would be given a brief tribute on the event.

Agenda 15. Seating Arrangements: It was suggested to have a random seating arrangement. The reason is for sharing network with other batchmates, not only with your cliques, at the same time to break walls.

Agenda 16. Lights and Sounds: Will have to check at OCNHS if there are available spotlights, disco lights, amplifiers, etc. If not we would have to rent which will have a significant budget increase.

Agenda 17. Tickets: After designing and printing, 6 tickets will be given to each section for dissemination. 

Next meeting will be on September 16 10AM. Venue: TBA.